Animate your graphs in PowerPoint to change over time

Posted on Posted in Presentation Technical Tips

This tutorial will help you animate your PowerPoint line graph, bar chart or column chart – showing its values animate over time.

animate graphs in PowerPoint to change over time

Step 1:

Prepare your BEFORE and AFTER charts to have exactly the same size and position.

REASON: Everything that moves between the slides will animate. You don’t want to draw attention to other parts of the slide, only to the changing graph.

 

animated bar chart before and after dates

Step 2 (Not applicable for line graphs):

Make sure every bar uses a distinct color.

REASON: You need to force PowerPoint to create unique shapes when you convert your charts to animate-able graphics. To do this, every bar needs to be a unique color otherwise it will group them together and the animation won’t work. If you need all your bars to be the same color you can change their fill color after you finished the animation.

all bars in powerpoint should have unique colors for animation to work

Step 3:

Create two new blank slides for your animated BEFORE and AFTER slides. Hide your original (editable) charts for future editing OR if you need to start over.

powerpoint hidden slides

Step 4:

On your ORIGINAL Before slide; copy your graph by using Ctrl C OR selecting Copy from the Home Ribbon

Step 5:

On your NEW Before screen click on the Paste drop-down arrow and select Paste Special

powerpoint ribbon home tab Paste Special selected

Step 6:

You will be presented with a list of formats in which you can paste content. Select Picture (Enhanced Meta File), which is a vector based asset.

powerpoint paste special Picture (Enhanced Metafile) selected

Step 7:

Resize and center your chart again.

REASON: PowerPoint does not ‘paste’ the new vector based chart to its original dimensions. So you have to resize and align the graph again.

Step 8:

Repeat steps 4,5,6 and 7 for your AFTER chart

Step 9:

Clean up. We need to do a bit of clean-up for our animations to work. Ungroup your new assets. Right click on your new graphics and select Ungroup.

powerpoint ungroup selected after right clicking on new object

PowerPoint will give you a warning saying you are about to convert this new image as a drawing object, go ahead and select Yes.

PowerPoint changes picture to a Microsoft Office drawing object

Step 10:

Ungroup again. Now that you have a vector based graphic you need to ungroup it again so that all the elements are editable individual objects.

REMEMBER to ungroup twice for your After graphic as well.
Note: Powerpoint creates an invisible object on top of all of these newly created vector objects. You can delete it or ignore it.


Step 11:

Select the Morph transition between your two new slides and voila, you are done!

PowerPoint Morph transition selected

Step 12 (Optional):

If you are using labels when you animate graphs in PowerPoint to change over time you will notice they move around across the screen, which is not ideal.

PowerPoint graph animates over time but dates are animating as well

To fix this, you need to fade your labels out before the transition begins; use the “Fade out” animation.

PowerPoint Fade Out animation selected

 

Now you should have something like this example where the labels fade out before the chart animates.

Animated PowerPoint chart with labels fading in and out

Here is the PowerPoint file if you want to tinker with it.

What you need to keep in mind when you animate your graphs in PowerPoint to change over time

  1. You should do this right at the end and keep a backup of your original graphs because you are going to break them into animatable graphics and they will no longer be editable in the traditional sense.
  2. You need a PowerPoint version that has the morph transition, which should be all the modern versions of PowerPoint to play the animation.
  3. Although the animations work on the Mac version of PowerPoint, you cannot create the animation on the Mac version (it does not have the option to paste the graphic as a vector EMF asset). You will need to create the animation on a PC but you can open and edit the document once you get it back on your Mac without any issues.

Do you have questions or suggestions about how to animate graphs in PowerPoint to change over time, let us know on Twitter @knockoutprezo

One more thing,.. when go back to the previous slide in presentation mode, the animation plays backward.

Does this seem like too much trouble to go through? Do you want us to help you animate your charts for you instead? Email us at kickass@knockoutprezo.com

Steven Brewis
Presentation Designer at Freelancer
Steven Brewis - Freelance Creative Director

I have more than 15 years experience; building presentations both as a professional creative in advertising and helping small boutique businesses bring their ideas to life. Obviously I don’t do all of the work on my own, I have a handfull of freelancers who I have come to know and trust and are eager to help me create kickass prezis and prezos.

2 thoughts on “Animate your graphs in PowerPoint to change over time

  1. Thank you for this post, it was very useful!
    I’m having some problems with mine though. I’m trying to animate a line graph that has dots and error bars, and everything moves around during the transition. any suggestions?

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